Privacy Policy

Effective Date: 25th February 2025

GraceLife London ("we," "us," or "our") is committed to protecting your privacy and ensuring that your personal data is handled securely and in compliance with applicable data protection laws, including the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018. As a church and registered charity, we process personal data to fulfill our mission while respecting the rights of individuals.

Who We Are

GraceLife London is a Christian church and registered charity based in London. We collect, process, and store personal data in accordance with our religious and charitable activities.

If you have any questions about this privacy policy or how we process your data, you can contact us at:

GraceLife London
Woodbridge Chapel, Woodbridge Street, London EC1R 0EX
Email: info@gracelifelondon.org
Phone: 020 7490 8888
Website: www.gracelifelondon.org

What Personal Data We Collect

We may collect and process the following types of personal data:

Identity Data: Name, title, date of birth, gender.
Contact Data: Email address, phone number, mailing address.
Religious Affiliation Data: Participation in church activities, membership records, baptism records.
Financial Data: Donations, Gift Aid declarations, payment details.
Children’s Data: Information provided with parental consent for Sunday School and other youth ministries.
Technical Data: IP address, browser type, and device information if you visit our website.
Marketing and Communications Data: Preferences for receiving updates and newsletters.

How We Use Your Personal Data

We collect and use personal data for the following purposes:

To manage church membership records.
To communicate with you about church services, events, and ministries.
To process donations, including Gift Aid claims.
To provide pastoral care and support.
To comply with legal and regulatory obligations.
To ensure the security and integrity of our website and digital services.
To coordinate volunteers for events and ministries.

We will always ensure that we have a lawful basis for processing your data, which may include:

Your explicit consent.
Compliance with legal obligations.
Performance of a contract.
Legitimate interests (e.g., church administration, fundraising, and community outreach).

Sharing Limited Data with Volunteers

In order to effectively organize events and church activities, we may share limited personal data (such as your name and contact details) with authorized volunteers who assist in coordinating these activities. Volunteers are required to respect your privacy and use the information only for the intended purpose.

Children’s Data

We take extra precautions when processing children's data. If you provide information about a child, you confirm that you have parental responsibility or the legal authority to share such data. For activities involving children, we require parental consent.

How We Store and Protect Your Data

We implement appropriate technical and organizational measures to protect personal data against unauthorized access, loss, or misuse. Personal data is stored securely and retained only for as long as necessary to fulfill the purposes outlined in this policy or as required by law.

How Long We Keep Your Data

We retain personal data for different periods depending on its purpose:

Membership records: Retained while you remain part of the church and for a reasonable period thereafter.
Financial records (including donations and Gift Aid declarations): Retained for at least 6 years as required by HMRC.
Pastoral care records: Retained for as long as necessary to provide support.
Website visitor data: Retained for analytics purposes, with anonymization where possible.

Your Data Protection Rights

Under UK GDPR, you have the following rights:

Right to Access: Request a copy of your personal data.
Right to Rectification: Request correction of inaccurate data.
Right to Erasure: Request deletion of your data (subject to legal obligations).
Right to Restrict Processing: Request limited use of your data.
Right to Data Portability: Request a transfer of your data to another service provider.
Right to Object: Object to processing based on legitimate interests.
Rights Related to Automated Decision-Making: We do not engage in automated decision-making or profiling.

If you wish to exercise any of these rights, please contact us at info@gracelifelondon.org.

If you believe that we have not handled your data in accordance with the law, you have the right to lodge a complaint with the Information Commissioner’s Office (ICO) at www.ico.org.uk.

Sharing Your Data

We will never sell or rent your personal data. However, we may share data with:

Regulatory bodies such as HMRC (for Gift Aid processing).
Service providers who assist us with church administration (e.g., email services, conference centres).
Legal authorities if required by law.
Authorized volunteers for event coordination and church activities.

All third-party service providers are required to safeguard your data in compliance with data protection laws.

International Data Transfers

If we transfer data outside the UK, we will ensure that appropriate safeguards are in place to protect your information, such as UK-approved standard contractual clauses or reliance on adequacy decisions.

Cookies and Website Tracking

Our website may use cookies to improve the user experience. These cookies collect anonymous data about your visit. You can manage your cookie preferences in your browser settings.

For more details, see our Cookies Policy at www.gracelifelondon.org/cookie-policy

Data Breach Notification

In the event of a data breach that poses a risk to your rights and freedoms, we will notify you and the ICO as required by law.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. The latest version will always be available on our website.

If you have any questions or concerns about this privacy policy or how we handle your data, please contact us at:

GraceLife London
Woodbridge Chapel, Woodbridge Street, London EC1R 0EX
Email: info@gracelifelondon.org
Phone: 020 7490 8888
Website: www.gracelifelondon.org

This privacy policy was last updated on 25th February 2025